The District Records Department is responsible for myriad critical functions such as state aid claims, attendance tracking, federal and state reports, student transfer records, high school transcripts and medical records, immigration forms, and Freedom of Information Requests.
District Records Office
Phone: 847-888-5000 ext. 5033, ext. 5693
Hours: 7:30 a.m.-4:30 p.m.
Please submit your signed request and payment to:
District Records Office
School District U-46
355 E. Chicago St.
Elgin, IL 60120
Please Note: Records will NOT be released without payment.
For FOIA information click here.
For building rental forms and information click here.
Transcript/Medical Records Request
Contact: ext. 5693
All requests for transcripts/medical records need to be signed by the student if the student is 18 years old or over. Otherwise all requests need to be signed by the parent of the minor. The cost for retrieval of records is $3.00 per record, plus $1.00 for additional copies. The district requires a copy of your Driver's License or State ID with a request. All transcript/medical requests are processed within 5 working days.
Download Transcript/Medical Record Requests form
Release of Student Records Request
Contact: ext. 5033
Requests for student records must be signed by a parent or legal guardian. If the records are requested by another school district, they are free of charge. If the records are requested by a parent, the charge for records is $.20 per page. All records requests are processed within 10 working days.
Download Release of Student Records Request form
Download Release of Student Records Request (Spanish)
Verification of Attendance
Contact: ext. 5033
Verification of Attendance must be signed by parent or student (if the student is 18 years old or older). There is a $3.00 fee per student, $10.00 fee maximum per family. All verification of attendance requests are processed within 5 working days.
Download Verification of Attendance form
Freedom of Information Request
Contact: ext. 5329
All requests for access to public records maintained by School District U-46 have to be done in writing. The cost of copying the records is $.20 per page. All FOI requests are processed within 10 working days.
Download Rules for Inspection and Copying of Public Records Maintained by School District U-46
Download Freedom of Information Request form
Download Request for Access to Student's Directory Information form
Do Not Release Student Directory/Photographs/Military Form
Download Do Not Release Student Directory/Photographs/Military Form
Download Do Not Release Student Directory/Photographs/Military Form (Spanish)
Student Directory Information
Directory information includes the following: student’s name and address; parents’ names and address; birth date; gender; grade level; academic awards and honors; participation in school-sponsored activities; organizations and athletics; major field of study; and period of attendance in school. Directory information may be released to the general public upon request.
Parents who request that directory information not be included in school publications should notify the school on an annual basis before the beginning of the school year. A form for opting out of directory information requests is available in the district office or online.
Parents are advised that when they choose to opt out of releasing school directory information, parents cannot select specific items to be included or withheld from school directory information. Opting out means that their students will not be included in yearbook, school directory, activity or athletic programs, graduation or vendor listings such as for class rings and graduation announcements.
Student photographs/images/work that do not contain individual identifying information about a student may be published on the District and school Web sites or in district publications. Parents who do not want their student’s photograph/image or work to be published in print, video or on the Web should provide written notice indicating their request to the school on an annual basis before the beginning of the school year.
In addition, as required by law, District U-46 will provide the names, addresses and telephone listings of students in grades 10-12 to military recruiters and representatives of institutions of higher education upon request.
Parents who request that directory information not be released to military recruiters and/or representatives of institutions of higher education should notify the school on an annual basis before the beginning of the school year. A form for opting out of military recruitment and/or institutions of higher education directory information requests is available in the district office or online.