Contact Us

District Records
1019 E. Chicago St., Room B101
Elgin, IL 60120

847-888-5000, ext. 5033 or 5693
Fax: 847-608-2759
DistrictRecords@U-46.org

Links

Release of Student Records (English) - English

Release of Student Records (Spanish) - Español

Illinois Administrative Code: Student Records

Family Educational Rights and Privacy Act Regulations

105 ILCS 10/ Illinois School Student Records Act.

Department Staff

Anna Pasternak

Supervisor of District Records

847-888-5000, ext. 5329
annapasternak@u-46.org

Department Information

The District Records Department is responsible for myriad critical functions such as state aid claims, attendance tracking, federal and state reports, student transfer records, high school transcripts and medical records, immigration forms and Freedom of Information Requests.

Moving Out of U-46?

If you are planning on moving out of our district, please notify your current U-46 school as soon as possible. Any time a student is moving from our school district a parent will be provided a Student Transfer Form (ISBE 33-78) to verify whether or not the student is 'in good standing' and their medical records are up-to-date, a Destruction Letter, and a Release of Student Records form.

If you have not received those three forms, please contact your school.

Records Request Submissions

Requests for student records must be signed by a parent or legal guardian. If the records are requested by another school district, they are free of charge. If the records are requested by a parent, the charge for records is $.20 per page. All records requests are processed within 10 working days.

The school cannot refuse to admit or enroll a student because that student fails to present his/her student permanent or temporary records from a school attended previously.

Download the PDF forms in the Links

Please submit your signed request and payment to:

School District U-46
Attn: District Records Office, Room B101
1019 E. Chicago St.
Elgin, IL 60120

Please note that all temporary records are destroyed 5 years after the student leaves the district or graduates. If you would like your records not to be destroyed, please contact in writing your school secretary/registrar to flag your folder 'DO NOT DESTROY.'

The school cannot refuse to admit or enroll a student because of that student's failure to present his/her student permanent or temporary records from a school attended previously.

Release of Student Records

The school cannot refuse to admit or enroll a student because that student fails to present his/her student permanent or temporary records from a school attended previously.

For more information, contact: 847-888-5000 ext. 5033

Download the PDF forms below:

Release of Student Records (English) - English

Release of Student Records (Spanish) - Español

Verification of Attendance

Verification of Attendance must be signed by parent or student (if the student is at least 18 years old). There is a $3 fee per student, $10 fee maximum per family. All verification of attendance requests are processed within 5 work days.

Download the Verification of Attendance form PDF, which has instructions in both English and Spanish.

For more information contact: 847-888-5000 ext. 5033

DR-ATT-F002_E-S_REQUEST_FOR_VERIFICATION_OF_ATTENDANCE_Rev_2_1 (PDF)

Student Directory/Photographs/Military

Student Directory / Photographs / Military

Student Directory Information
Directory information includes the following: student’s name and address; parents’ names and address; birth date; gender; grade level; academic awards and honors; participation in school-sponsored activities; organizations and athletics; major field of study; and period of attendance in school. Directory information may be released to the general public upon request.

Parents who request that directory information not be included in school publications should notify the school on an annual basis before the beginning of the school year. A form for opting out of directory information requests is available in the district office or online.

Parents are advised that when they choose to opt out of releasing school directory information, parents cannot select specific items to be included or withheld from school directory information. Opting out means that their students will not be included in school directory, activity or athletic programs, graduation or vendor listings such as for class rings and graduation announcements.

Photographs/Images/Work
Student photographs/images/work that do not contain individual identifying information about a student may be published on the District and school Web sites or in district publications. Parents who do not want their student’s photograph/image or work to be published in print, video or on the Web should provide written notice indicating their request to the school on an annual basis before the beginning of the school year.

Military
In addition, as required by law, District U-46 will provide the names, addresses and telephone listings of students in grades 10-12 to military recruiters and representatives of institutions of higher education upon request.

Parents who request that directory information not be released to military recruiters and/or representatives of institutions of higher education should notify the school on an annual basis before the beginning of the school year. A form for opting out of military recruitment and/or institutions of higher education directory information requests is available in the district office or online.

Click the images below to download the Do Not Release Student Directory/Photographs/Military Form

ENGLISH SPANISH

Request a Transcript/Medical Student Records

Transcripts/Medical Records

Contact: 847-888-5000 ext. 5693

All requests for transcripts/medical records need to be signed by the student if the student is 18 years old or over. Otherwise all requests need to be signed by the parent of the minor. The cost for retrieval of records is $3.00 per record, plus $1.00 for additional copies. The district requires a copy of your Driver's License or State ID with a request. All transcript/medical requests are processed within 5 working days.

Click the link below to Begin your Request for Transcripts/Medical Records:

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