U-46 District Records

  • The District Records Department is responsible for myriad critical functions such as state aid claims, attendance tracking, federal and state reports, student transfer records, high school transcripts and medical records, immigration forms, and Freedom of Information Requests.

     
    Contact Information

    District Records Office

    Educational Service Center, Room 120

    Phone: 847-888-5000 ext. 5033, ext. 5693
    Fax: 847-608-2759
    DistrictRecords@U-46.org
    Hours: 7:30 a.m.-4:30 p.m.
     
    Please submit your signed request and payment to:
    District Records Office
    School District U-46

    355 E. Chicago St. 
    Elgin, IL 60120
     
    Please Note: Records will NOT be released without payment.

    Click here for FOIA information.
    Click here for building rental forms and information.


    Transcript/Medical Records Request

    Contact: ext. 5693

    All requests for transcripts/medical records need to be signed by the student if the student is 18 years old or over. Otherwise, all requests need to be signed by the parent of the minor. The cost for retrieval of records is $3.00 per record, plus $1.00 for additional copies. The district requires a copy of your Driver's License or State ID with a request. All transcript/medical requests are processed within 5 working days.


    Transcript/Medical Record Requests form.

    Release of Student Records Request

    Contact: ext. 5033
    Requests for student records must be signed by a parent or legal guardian. If the records are requested by another school district, they are free of charge. If the records are requested by a parent, the charge for records is $.20 per page. All records requests are processed within 10 working days.

    Release of Student Records Request Form
    Release of Student Records Request (Spanish)

     

    Verification of Attendance

    Contact: ext. 5033
    Verification of Attendance must be signed by parent or student (if the student is 18 years old or older). There is a $3 fee per student, $10 fee maximum per family. All verification of attendance requests are processed within 5 work days.
    Verification of Attendance form

     

    Freedom of Information Request

    Contact: ext. 5329
    All requests for access to public records maintained by School District U-46 have to be done in writing. The cost of copying the records is $.20 per page. All FOI requests are processed within 10 working days.
    Rules for Inspection and Copying of Public Records Maintained by School District U-46
    Freedom of Information Request form
    Download Request for Access to Student's Directory Information form.


    Do Not Release Student Directory/Photographs/Military Forms

    Do Not Release Student Directory/Photographs/Military Form
    Do Not Release Student Directory/Photographs/Military Form (Spanish)


    Student Directory Information

    Directory information includes the following: student’s name and address; parents’ names and address; birth date; gender; grade level; academic awards and honors; participation in school-sponsored activities; organizations and athletics; major field of study; and period of attendance in school. Directory information may be released to the general public upon request.

    Parents who request that directory information not be included in school publications should notify the school on an annual basis before the beginning of the school year. A form for opting out of directory information requests is available in the district office or online.

    Parents are advised that when they choose to opt out of releasing school directory information, parents cannot select specific items to be included or withheld from school directory information. Opting out means that their students will not be included in the yearbook, school directory, activity or athletic programs, graduation or vendor listings such as for class rings and graduation announcements.

    Photographs/Images/Work

    Student photographs/images/work that does not contain individual identifying information about a student may be published on the District and school Web sites or in district publications. Parents who do not want their student’s photograph/image or work to be published in print, video or on the Web should provide written notice indicating their request to the school on an annual basis before the beginning of the school year.

    Military

    In addition, as required by law, District U-46 will provide the names, addresses and telephone listings of students in grades 10-12 to military recruiters and representatives of institutions of higher education upon request.

    Parents who request that directory information not be released to military recruiters and/or representatives of institutions of higher education should notify the school on an annual basis before the beginning of the school year. A form for opting out of military recruitment and/or institutions of higher education directory information requests is available in the district office or online